1st Response Letter
May 28, 2012
To Whom It May Concern:
We recently received a letter about our family’s pets in our backyard. We have verified that our immediate neighbors and those across from us are okay with our pets. However, we have received a complaint against us in the form of a letter from the Board of Trustees dated May 21, 2012, received May 25, 2012. Could you please supply us with a method of obtaining more specifics about this complaint? We understand confidentiality and anonymity, but we would like to know how this information was obtained and if complaints have been made against other residents. In addition, we would like to obtain the last 12 months worth of meeting minutes. Finally, we would like to know how to obtain information about amendments to our indentures. Those posted online have not been modified from the original 1965 indentures and are incomplete with the present community information. Please let us know where they are located, either online or where they have been filed.
2nd Response Letter
June 12, 2012
[Contact Person and Address]
To [the Board President/Chair] and the Board of Trustees:
We recently received a letter about our family’s pets in our backyard. We have verified that our immediate neighbors and those across from us are okay with our pets. However, we have received a complaint against us in the form of a letter from the Board of Trustees dated May 21, 2012, received May 25, 2012. We sent a response letter to you dated May 28th, 2012 requesting information on the complaint against us, the current indentures and the meeting minutes from the past year. We are repeating our request for the correct indentures from [removed] or a statement that they are identical to those of [removed], a copy of the budget, any By-Laws for the Subdivision or Trustees and minutes from the past 12 months meetings. We do not mind redaction of personal financial data.
We are writing to you to formally request a meeting with you and the Board of Trustees to discuss our pets. Using the current Indentures, we have created a proposal for defining the language of the Restrictions passage describing poultry and household pets. Otherwise we are requesting that a vote be taken on an amendment to the Indentures. In accordance with Indentures, an amendment can be passed with a majority vote of the homeowners. A similar issue was put to the populace in Eureka. An informal poll tallied those in favor of allowing chickens as a 10 to 1 majority. As we are not alone in keeping chickens in our Subdivisions, we feel many others agree with us and yet many others feel that we should be allowed the freedom to choose chickens as pets.
Before we are forced to find new homes for our family pets, we would like to meet with you to discuss our options. Enclosed please find documents that we have prepared for you pertaining to our position on the Indentures, information on chicken-keeping in the St. Louis region and a time-line of events.